On October 17, 2003 the European Academy of Wind Energy (EAWE) was formed by 4 national networks of research institutes and universities active in the wind energy field, comprising CRES, National Technical University of Athens (Greece), and University of Patras (Greece); ECN and Delft University (The Netherlands); ISET and the University of Kassel (Germany); and Risø, Technical University of Denmark, University of Aalborg, and DHI Water and Environment (Denmark). In the minutes of the first board meeting the following basic principles for the management and inclusion of new members were formulated:
The basic principle shall be to keep the EAWE management structure as simple as possible.
• All member institutions are represented in the annual EAWE board meeting with equal vote. The annual board meeting decides on all fundamental issues of EAWE membership and management.
• For the formal representation of EAWE, a president is elected during the annual meeting for the period of one year, starting mid October. The president shall be supported by a secretary for the day-to-day management. The expenses for the secretary will be covered by the institute which provides the actual presidency.
• EAWE is basically open for the new numbers. To guarantee the highest possible level in both research and education, acceptance of new members should be limited to those organizations which will be able to keep or to improve the scientific level of EAWE. It is therefore proposed to accept new members only if they have been proposed by a current member of EAWE and if they are accepted by all existing members.
• The application should demonstrate an already existing national node structure.
Since October 2003 several institutes from both new countries as well as the present member countries have approached EAWE, wishing to become members. While new members are anticipated and greatly welcomed, the applications and consequently an increase in members provide several challenges to EAWE such as
1 Fair and well-defined criteria for becoming a member
2 National representation in EAWE
3 Maintaining and developing the scientific and educational level within EAWE
4 Decision-making and administration
5 Efficiency and effectiveness of the organisation
In order to address these challenges, a set of eligibility criteria for new members and principles for management and decision-making is proposed in the following.
Eligibility criteria for new members
New members shall be:
1 belong to a nation, which is a member of the European Union,
2 willing to co-operate on the basis of the conditions specified in the Brochure "European Academy of Wind Energy",
3 able to provide a scientific and educational contribution to EAWE and the society at the level or higher than provided by the existing members,
4 organised in a national network, comprising of a nodal institute and associated partners and governed by a formal agreement on cooperation on wind energy field on
5 organised in a national network, which shall
||• research, both long-term research and applied research,
• education of candidates and researchers (PhDs),
• dissemination in terms of training of technical staff, consultancy and other technical services,
6 acceptable as members of the national network in the case of a network from the same nation already being associated with EAWE,
||• represent a majority of the national activities of the above-mentioned areas,
• comprise at least an annual R&D effort of 25 man-years, and
• provide a university educational programme in the wind energy field on the master-level as well as a phd-programme,
7 be a non-profit research institute or a university, and be
8 proposed by a current member of EAWE, assessed with respect to the eligibility criteria by an admission committee with two other members from other nations and approved by consensus at the annual EAWE board meeting.
In the situation where an applicant, one or more institutes or universities from a nation not represented in EAWE, cannot meet the criteria above, one of the existing national networks may invite the applicant to become an associated partner of the national network for an agreed period and hence a member of EAWE.
Management and decision-making
With potentially memberships of 25 national networks, each comprising several partners, the agreed principle of decisions being taken at an annual board meeting of all members with equal vote may not be feasible. It is proposed to
• elect a president and a vice-president for a one year period, to be possibly re-elected once,
• maintain an annual meeting of all members, a general assembly meeting, given the overall authority of EAWE business and the election of the president,
• assign each national network 4 votes for decisions at the general assembly, where decision shall need a majority of two-thirds, and
• establish an executive committee, comprising of one member for each national network, responsible for the daily management of EAWE and chaired by the president.